Target audience: ACGI administrators and accounting administrators
In order for a GL account to be assigned to a product, event, etc. in ACGI, it must first be created. In order to create the account in the chart of the accounts, each individual component (account, cost center, and segment code) must be created.
Natural Accounts (Account)
The natural accounts generally do not change, with the exception of deferred income accounts.
- Navigate to Administration -> Accounting -> Natural Account
- Click “Add Record”
- Choose the Set of Books
- Enter account number and type
- Enter a description
- Set active flag to Yes
- Click “Save Changes”
Business Units
- Navigate to Administration -> Accounting -> Business Units
- Click “Add Record”
- Choose the Set of Books
- Enter cost center as the business unit
- Enter a description
- Choose the only option on the Interco Serno
- Set active flag to Yes
- Click “Save Changes”
Project Segment (Segment Codes)
- Navigate to Administration -> Accounting -> Project Segment
- Click “Add Record”
- Choose the Set of Books
- Enter the segment code as Project
- Select “Segment Code” for Project Type
- Enter a description
- Leave Project Date blank
- Set active flag to Yes
- Click “Save Changes”
Chart of Accounts
The final step is to combine all of the above into an entry in the chart of accounts. If an account should no longer be used (e.g. deferred income account from prior year, the Active column can be changed to “No.”
- Navigate to Administration -> Accounting -> Chart of Accounts
- Click “Add Record”
- Choose the Set of Books
- Choose the Business Unit (Cost Center)
- Choose the Account
- Choose the Project (Segment Code)
- Enter a description in the following format: ACCT.COSTCENTER.SEGEMENTCODE: <ACCOUNT TYPE>-<DESCRIPTION, USUALLY SEGMENT CODE> (Look at other descriptions as an example. The description is what is visible throughout the system.
- Set active flag to Yes
- Click “Save Changes”
Keyword: account, lookup, deferred, revenue